A DIFC registered and DFSA regulated entity, providing Investment Management and Corporate Advisory services to Professional Clients.
The Executive Assistant will be the Executive Assistant to CEO and his investment team. Will be responsible for the general support and will also be responsible for the management of the Firm’ website.
Extensive Outlook diary, email & contacts management
Full logistical support for travel including and not limited to flights, hotels and visa processing.
Day to day office operations, exercising the utmost discretion at all times
Arrange and schedule meetings, prepare agendas and relevant documents
Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently
Process expense claims relating to travel and other corporate expenses
Manage executive filing and data management systems ensuring timely and accurate document control
Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence
Respond and greet visitors in a welcoming and efficient manner.
Manage telephone calls
Undertake research when required
Assist in personal issues and maintain complete confidentiality
Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint
Oversee messenger/courier activities
Additional duties / assignments as directed
Qualifications & Desired Skills:
Minimum 5 years' experience as an executive assistant within the UAE
Previous DIFC experience required
Polished and Professional
Integrity with a stable work background.
Effective time-management skills with the ability to prioritise
Detailed-orientated and outstanding quality assurance
Proven management experience with excellent planning skills
Strong negotiation skills and ability to manage/ develop relationships at the highest level.
Strong communication skills; both written and spoken.