Overview

Administrative /PA/EA/Secretarial

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The Company:

A DIFC registered and DFSA regulated entity, providing Investment Management and Corporate Advisory services to Professional Clients.

The Role:

The Executive Assistant will be the Executive Assistant to CEO and his investment team. Will be responsible for the general support and will also be responsible for the management of the Firm’ website.

Major Responsibilities:

  • Extensive Outlook diary, email & contacts management
  • Full logistical support for travel including and not limited to flights, hotels and visa processing.
  • Day to day office operations, exercising the utmost discretion at all times
  • Arrange and schedule meetings, prepare agendas and relevant documents
  • Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently
  • Process expense claims relating to travel and other corporate expenses
  • Manage executive filing and data management systems ensuring timely and accurate document control
  • Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence
  • Respond and greet visitors in a welcoming and efficient manner.
  • Manage telephone calls
  • Undertake research when required
  • Assist in personal issues and maintain complete confidentiality
  • Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint
  • Oversee messenger/courier activities
  • Additional duties / assignments as directed

Qualifications & Desired Skills:

  • Professional degree
  • Minimum 5 years' experience as an executive assistant within the UAE
  • Previous DIFC experience required 
  • Polished and Professional
  • Integrity with a stable work background.
  • Effective time-management skills with the ability to prioritise
  • Detailed-orientated and outstanding quality assurance
  • Proven management experience with excellent planning skills
  • Strong negotiation skills and ability to manage/ develop relationships at the highest level.
  • Strong communication skills; both written and spoken.
  • Flexible and handles stress well

 

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